Administrative/Financial Assistant

NapoleonCat is a fast-growing SaaS tool for managing brands’ social media presence. We have customers in over 60 countries across all continents. Our mission is to help businesses efficiently build and strengthen relationships with their clients at scale. Our ambition is to become the leading social media management tool for small and medium-sized enterprises worldwide. We are a Meta Business Partner and operate on Google Cloud.

What Values Matter to Us?

•  We are helpful—both to each other and to our clients.
• Our communication is honest and direct—no beating around the bush, but always with respect.
• We take ownership of projects and tasks—we don’t wait for top-down decisions or for someone else to do the work for us.
• We are open to constructive feedback.
• We focus on getting things done, not just ticking tasks off a list.

If you share these values, check out our job opening! 😊

Your Responsibilities:

• Recording and managing cost invoices
• Sales support – issuing sales invoices, monitoring payments, and handling debt collection
• Collaboration with accounting – analysis and reconciliation of financial records
• Document flow management – printing, scanning, archiving, and distributing documents
• Office management – ensuring a professional work environment, office supplies, and overall office upkeep
•  Courier service – sending and receiving packages
• Keeping track of office equipment, transferring assets, and preparing documentation
• Handling administrative tasks as needed
• Supporting the organization of events, business trips, hotel and restaurant reservations

Your Skills:

• At least 1 year of experience in an administrative or financial role
• Strong organizational skills and ability to prioritize tasks effectively
•  Independence, reliability, accuracy, and consistency in your work
• Familiarity with Google Docs and Microsoft Office tools
•  Analytical thinking skills
• Proactive approach to tasks, new challenges, and problem-solving
•  English proficiency at B2 level, Polish native

Your Work Environment & Benefits:

• Be part of a fast-growing SaaS application used by companies worldwide
• Work in a global company that is Meta’s only official marketing partner in Poland
• Collaborate with a team of passionate and driven people who trust each other and believe in what they do
•  Focus on goals rather than excessive reporting and status updates
• Get support in your onboarding and ongoing projects
• Want to keep learning? No problem! Take advantage of our dedicated development budget
• Concerned about healthcare access? We’ve got you covered with a medical package
• Love real-life meetups, laughter, and fun? So do we! Join us for team-building events, late-night talks, and extreme adventures!

Sounds like you? Let’s talk! 🚀

Work with a tribe that shares your vibe!